01
Expired stock you didn’t catch
Cupboards quietly accumulate medicines past their date. By the time you notice, it’s already in the bin.
£0M
unused medicines cost the NHS every year1
Stocta · Clinical inventory
Nothing expires.Nothing runs out.Nothing goes missing.
Stocta gives UK clinics real-time visibility of every medicine and supply — from the moment it arrives to the moment it’s given.
The problem
You already know the numbers aren’t right.
02
Hours lost to spreadsheets
Someone counts. Someone else types. The file’s out of date before it’s saved. Stock knowledge lives in one person’s head, and it walks out the door with them.
03
Out mid-clinic
“We’re out of lidocaine.” The worst sentence in a clinic day, and it’s almost always preventable.
0%
of UK pharmacy teams hit supply issues weekly2
137 / month · shortage notifications to DHSC in 2023, up 67% in two years3
04
No paper trail
When something’s missing — especially controlled drugs — nobody can say what happened to it. The CQC expects regular audits; in practice, they’re uneven.
1Management in Practice, citing NHS figures.
2Community Pharmacy England, 2024 Medicines Supply Report.
3House of Commons Library — Medicines Shortages briefing (CBP-9997).
How it works
Three things. That’s the whole system.
Scan deliveryConnected
AM2041Amoxicillin 500mg30 caps2027-03
PC1188Paracetamol 500mg100 tabs2028-06
LN0922Lidocaine 1%20 amps2026-11
3 items recorded· Batch saved
01
Scan in.
Deliveries get scanned as they arrive. Every batch, every expiry, every location — recorded in seconds.
Scan outFEFO
Amoxicillin 500mg
1 dose
Batch AM2041Exp 9 days ↓
Batch AM2104Exp 82 days
Batch AM2208Exp 214 days
Deducted from oldest · Logged to Dr. Patel
02
Scan out.
When stock is used, a quick scan deducts it from the oldest batch first. Nothing to remember, nothing to calculate.
Today11 Apr
Expiring
Amoxicillin · 14 units
9 days · Room 2
Reorder
Lidocaine 1% · 4 left
Min threshold · 6
2 notifications · All quiet otherwise
03
Stay ahead.
Stocta watches your stock levels and expiry dates in the background. You hear from it only when you need to.
What it does
Built around four things clinics actually lose sleep over.
Expiring soonSorted by urgency
Amoxicillin 500mg
Batch AM2041
9d
Flucloxacillin 500mg
Batch FL1022
22d
Co-amoxiclav 625mg
Batch CA0588
47d
Cephalexin 500mg
Batch CP2331
63d
Doxycycline 100mg
Batch DX1919
112d
Beat 01
Batch & expiry tracking
Every medicine, every batch, every expiry — visible at a glance. Items approaching expiry surface automatically, ranked by urgency. The “Friday afternoon surprise” stops being a thing.
Scanning out · Amoxicillin 500mgFEFO
Selected
Batch AM2041
Expires
9 days
Oldest remaining
Batch AM2104Expires 82 days
Batch AM2208Expires 214 days
Batch AM2331Expires 402 days
No decisions to make · Nothing wasted
Beat 02
First-expired-first-out
When someone scans out a medicine, Stocta deducts it from the batch closest to expiry. Not the oldest, not the newest — the one that would have been wasted first.
Controlled drug logToday · append-only
14:32
Scanned out
A. Patel
Morphine 10mg · 1 amp
Batch MP0912
11:08
Scanned out
J. Hayes
Diazepam 5mg · 2 tabs
Batch DZ2205
09:44
Adjusted
A. Patel
Fentanyl 100mcg · -1
Batch FT3301
08:20
Scanned in
Delivery
Midazolam 10mg · 5 amps
Batch MZ4411
Nothing can be deleted
Beat 03
Controlled-drug audit
Every scan is logged with who, what, when, and where — appended, never edited. A full, defensible audit trail without anyone having to think about it.
Reorder points2 items low
Lidocaine 1%
Reorder
4/6amps
Saline 0.9% 500ml
Reorder
9/12bags
Paracetamol 500mg
OK
280/100tabs
Adrenaline 1:1000
OK
14/10amps
Beat 04
Reorder before you run out
Set a threshold per item. When stock crosses it, Stocta flags the reorder before the shortfall hits a patient.
How Stocta is built
The fine print, up front.
No testimonials yet — Stocta is early. What we can show you is how it’s put together.
Data stays in the UK.
Hosted in UK-region infrastructure. No data crosses borders.
Every clinic is isolated.
Tenant separation enforced at the database level, not just the application.
Nothing gets deleted.
Every action is append-only and timestamped. History is the source of truth.
Role-based access.
Staff see what they need. Managers see more. Admins see everything.
GDPR-aligned from day one.
Designed to meet UK GDPR and NHS data-handling expectations.
Made with care.
Built in London by a small team who listen to clinicians.
Get started
Your inventory should be the least of your worries.
Book a 20-minute demo and we’ll walk you through Stocta on your own stock list.